Add your first expense
To create a new expense on the Biyos, click on the “Expenses” link in the menu on the left and click on the “Add Expenses” button located in the upper right corner of the page that opens. On the Add Expense screen, you are asked for the following data.
Description: Write a description that relates to the waste you created. (For example: Elevator Maintenance...)
Amount: Enter the amount of the expense record you created.
? Tip: If you want to associate the expense record you created with an account and then follow it up, click on the “Show account” link located just below the amount. In the opened account field, write the name of the person or company you are crediting. When you type the account name, the accounts that match the letters you write at the bottom are listed and you can choose from the list. If you enter an account name that you have not previously registered, Biyos will create a new account with the name you entered.
Date of
Issue: It is the date on which the expense record is issued. Automatically today's date will come. You can enter a date forward or backward.
Payable/Paid: You can choose whether the expense record you created has been paid or not. If you select “To be paid” you will enter the due date. When you select Paid, you select the date it was paid and the cashier or bank it was paid for.
Due Date: It is the due date of the expense that you have generated. The end of the month date comes automatically. You can enter a date forward or backward. Based on the payment deadline you have entered, Biyos will inform you on the expenses screen how many days are left or how many days have elapsed to be paid.
Date
Paid: Enter the date of payment you made for the expense you generated.
(Income if this field is selected as “Paid”)
Cashier or Bank: Choose from which vault or bank the payment you make for the expense you generate is made.
(Income if this field is selected as “Paid”)
Upload your invoice (s): Click this button to upload the invoice for the expense you created to the system.
Category: You can select the category of the expense record you created or create a new one. (For example, fuel, cleaning expenses, elevator maintenance, etc.)
Finally we can save the expense record that we have created by clicking on the "Save" button.
Note: If you select and save the generated expense as “Paid”, Biyos automatically creates a debt record and completes the payment of the expense.
Note: You can also access the same screen by clicking on the “Add Receivables” link in the upper right corner under the “More” button when you are in any account card.
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